Self-archiving in institutional, subject-based and centralized repositories

Illustration by Emmi Kyytsönen / Karppi DesignIllustration by Emmi Kyytsönen / Karppi Design

The use of certain repositories may be required by funding agencies, research institutes and universities. Institutional, subject-based and centralized repositories are all possible choises provided that these have been accepted by the publisher in question. Researchers of a given university are usually required to self-archive their publications in the repository of the university. Usually, university databases require at least one of the writers to be in an employment relationship or otherwise affiliated with the university.To find out about discipline-specific alternatives, it is worth contacting the library or your colleagues.

OpenAIRE,, aims to support the implementation of Open Access in Europe. It provides the means to promote and realize the widespread adoption of the Open Access Policy, as set out by the European Commission and European research Council.. It is aimed at linking the aggregated research publications to the accompanying research and project information, datasets and author information. The goal is to make through the portal as much European funded research output as possible available to all. This research output, whether it is publications, datasets or project information is not only accessible through the OpenAIRE portal, extra functionalities are also offered, such as statistics, reporting tools and widgets – making OpenAIRE a useful support service for researchers, coordinators and project managers.

In addition, researchers are often recommended to use discipline based repositories provided their use is not in conflict with the rules of the publisher. Options for a discipline based repository can be found from For example, Aaltodoc Publication Archive, A repository, funded by Cern and OpenAIRE, covering the research fields  is Zenodo. It is an open dependable home for the long-tail of science, enabling researchers to share and preserve any research outputs in any size, any format and from any science., is a repository in multiple fields of physics and plays an increasingly prominent role in mathematics, computer science, quantitative biology, quantitative finance, and statistics. It is administrated by the University of Cornell Library.

For long-term preservation, institutional repositories such as university databases are a safer option than commercial ones, because the university cannot guarantee the long-term preservation of articles in the commercial ones.

Page content by: maria.rehbinder [at] aalto [dot] fi (Maria Rehbinder) | Last updated: 10.12.2015.